Privacy Policy

Updated: July 31, 2025

TMJ and Sleep Disorders of MI
Website: https://www.tmjandsleepdisordersofmi.com

At TMJ and Sleep Disorders of MI, your privacy isn’t just important—it’s essential to our mission. This Privacy Policy outlines how we collect, use, protect, and disclose your information when you visit our website or engage with our services. As a medical provider, we are committed to upholding the highest standards of confidentiality, security, and transparency, including full compliance with the Health Insurance Portability and Accountability Act (HIPAA).

1. Information We Collect

We may collect both Personal Information and Protected Health Information (PHI) when you interact with our website or practice, including but not limited to:

Personally Identifiable Information (PII):

• Name
• Email address
• Phone number
• Mailing address
• Insurance information
• Demographic details

Protected Health Information (PHI):

• Medical history
• Diagnoses and treatment information
• Appointment records
• Medication details
• Referral information
• Sleep study results or TMJ evaluation data

Automatically Collected Information (via Website):

• IP address
• Device/browser type
• Pages visited and time spent
• Location (based on IP)
• Clickstream data
• Cookies and similar technologies

2. How We Use Your Information

• To provide dental or medical evaluations, diagnoses, and treatments
• To schedule and manage appointments
• For internal record-keeping and insurance processing
• To respond to inquiries or contact you about your care
• To improve the user experience on our website
• To comply with legal or regulatory requirements
• For billing and administrative support
• To send relevant health information or educational materials (with consent)

3. HIPAA Compliance

As a healthcare provider, TMJ and Sleep Disorders of MI strictly adheres to the HIPAA Privacy Rule and Security Rule. Your Protected Health Information (PHI) is handled with the utmost care and protected through:

• Secure physical storage of records
• Encrypted digital systems for electronic health records
• Role-based access controls for staff
• Business Associate Agreements (BAAs) with third-party service providers
• Regular staff training on HIPAA compliance
• Breach detection protocols and a formal response plan

We will never share your PHI with anyone unless:

• You have authorized it in writing
• It is required for treatment, payment, or healthcare operations
• It is legally required (e.g., subpoenas, public health reporting)

4. Third-Party Tools & Cookies

Our website may use third-party services such as:

• Google Analytics
• Facebook Pixel
• Online schedulers or chat tools
• HIPAA-compliant contact forms or patient intake platforms

These services may collect anonymous usage data via cookies or pixels. We do not share your PHI with these services unless explicitly authorized and protected by a signed BAA.

You can disable cookies via your browser settings. However, doing so may affect your experience on our site.

5. Data Security Measures

• HTTPS encryption on our website
• Firewall and antivirus protection
• Password-protected systems
• Data backups and access logging
• Secure, HIPAA-compliant third-party software for intake and communication

6. Your Rights Under HIPAA

You have the right to:

• Access or request a copy of your health records
• Request corrections to your PHI
• Restrict how your information is used or shared
• Request an accounting of disclosures
• File a complaint without fear of retaliation

To exercise these rights, please contact our office directly using the information at the bottom of this policy.

7. Children’s Privacy

Our website and services are not directed at children under the age of 18. We do not knowingly collect personal information from minors without verifiable parental or guardian consent.

8. Do Not Track Signals

Our website does not currently respond to “Do Not Track” browser signals. However, we limit tracking to essential analytics and marketing tools that comply with legal and ethical standards.

9. Changes to This Policy

We may update this Privacy Policy occasionally to reflect changes in our practice, legal updates, or new technologies. The updated version will always be posted on our website with a revised effective date. Continued use of our site after changes constitutes acceptance of the revised terms.

10. Contact Information

If you have any questions about this Privacy Policy, wish to access your information, or would like to submit a complaint, please contact us at:

TMJ and Sleep Disorders of MI
Website: www.tmjandsleepdisordersofmi.com
Phone: (616) 207-0372
Email:

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Mailing Address: 1000 E Paris Ave SE Suite 215, Grand Rapids, MI 49546

Your privacy is our priority. We are honored to be entrusted with your care and are committed to protecting your health and personal information—always.